P.O. Box 2098 · Danvers, MA · 01923
SYNOPSIS OF
THE DIRECTORY
ALUMNI COUNCIL
The Telephone Company, like other major corporations consists of many divisions. Our division, the Directory Department, also known as Yellow Pages, services the business community by selling Yellow and White Pages advertising. There are various groups within Directory: sales representatives, artists, clerical personal, public affairs, legal, finance, marketing, information systems, customer relations, network, real estate. Through teamwork these groups expand the company into new domestic and global markets.
So it was that a group of 8 Yellow Page sales people who truly loved their profession, decided they would always enjoy being a part of this exciting business, even after they retired, by keeping in touch with their past.
The purpose of the Directory
Alumni Council is;
1-To provide opportunities for group and social activities and to continue the
camaraderie enjoyed by directory employees during their days with the directory
department.
2-To publish a membership Directory allowing members to keep in touch with friends
made over the years.
3-To publish a newsletter about members and their lives after leaving the
company.
4-To support a charity selected by the Council. The charity selected by our group is
the Foundation for Neurologic Diseases at Brigham and Women's Hospital in Boston.
Through the generous support of the alumni and friends we have raised over
$178,115
since 1990, for
the research on Alzheimer, Multiple Sclerosis, brain tumors and Parkinson's disease.
DIRECTORY ALUMNI COUNCIL
BY-LAWS
ARTICLE I
NAME
This organization shall be known as Directory Alumni Council, hereinafter referred to as DAC.
ARTICLE II
PURPOSE
The purpose of DAC, a non-profit organization, is to;
1 - develop closer relationships within and among former Directory employees
2 - provide social settings encouraging continued communications and
3 - support a board approved charitable endeavor.
ARTICLE III
MEMBERSHIP
SECTION I - Membership in DAC shall consist of former Directory employees from Verizon, Bell Atlantic, NYNEX Information Resources Co., New England Telephone and New York Telephone Directory Departments.
SECTION II - All former employees from the aforementioned companies are automatically eligible for membership.
ARTICLE IV
DIRECTORS AND OFFICERS
SECTION I - There shall be a Board of Directors consisting of 12 people.
SECTION II - Directors shall be nominated by the existing board or general membership for election at the annual meeting to be held in April. Directors shall be elected for a 3-year term. Nominees may be recommended in writing to the Nominating Committee of DAC thirty days prior to the annual meeting
SECTION III
- The Officers of DAC shall consist of
the following;
Chairman
Vice-Chairman
Treasurer
Secretary
Officers shall be elected for a 1-year term by the Board of Directors.
SECTION IV - All the Officers and Directors shall hold their respective offices from the date of their election until their successors shall be elected.
ARTICLE V
POWERS AND DUTIES OF DIRECTORS AND OFFICERS
SECTION I - The Board of Directors shall;
· administer the affairs of DAC
· have full and complete charge of its management, including the filling of all vacancies, by appointment or election, until the next annual meeting.
· regularly attend board meetings and important related meetings
· make a serious commitment to participate actively in committee work
· stay informed about committee matters
· get to know other committee members
· be an active participant in committee’s annual evaluation and planning.
SECTION II - The Chairman shall;
· chair all DAC board meetings, exercising a general supervision over it’s interests and welfare
· sign all papers issued by DAC required to be signed
· appoint all committees, and be an ex officio member
· represent the DAC at meetings of other organizations when official representation is of benefit to the Council
· develop/update yearly plan and coordinate activities to achieve the plan’s goal
· submit Annual Report summarizing his/her term of office to the DAC annual meeting in April
· send a notice to the Board members of all meetings at least ten days prior to the date of said meeting
· ensure the complete transfer of DAC records to the succeeding DAC Chairman.
SECTION III - The Vice-Chairman shall;
· perform the duties of the Chairman in the absence of the Chairman
· supervise the activities of those committees reporting to him/her
· perform duties assigned by the Chairman or Board
· transfer all DAC records to the succeeding Vice-Chairman.
SECTION IV - The Treasurer shall;
· maintain DAC financial records, including copies for DAC Financial Reports and supporting documents for the past five years
· report at each regular meeting of the Board of Directors a record of such receipts and disbursements
· provide a financial report at the close of the DAC year for audit by the Board and forward audited copies to the DAC Chairman for inclusion in the Annual DAC Report
· issue and sign all checks
· assist the DAC Board of Directors with budget preparation
· have an understanding of accounting principals and experience with budgets and have much communication with Board members in relation to reimbursement of expenses
· deposit all DAC income in a bank specified by the DAC Board and issue payments from that account for all expenditures approved by the DAC Board
· assist in maintaining a viable list of dues paying members by submitting a list periodically to the Membership Committee Chair
· transfer all records to the succeeding Treasurer
SECTION V - The Secretary shall;
· perform such duties as may be assigned by the Board of Directors
· record, distribute, and archive the minutes of DAC meetings
· collect, record and disseminate all correspondence
· maintain the DAC database of all alumni members
· in the absence of the Secretary a Secretary Protem shall be chosen by the Board of Directors
· transfer all records to the succeeding Secretary.
ARTICLE VI
MEETINGS
SECTION I - The fiscal year of DAC shall commence on May 1st and end the following April 30th.
SECTION 11 - The annual meeting of DAC shall be held during the month of April at such place and time as may be determined by the Board of Directors. A quorum of 25 members shall be required for the transaction of business.
SECTION III – Printed notice shall be mailed to the membership 30 days prior to any meeting. Said notice shall include the time, place and purpose for which the meeting has been called.
SECTION IV - The meetings of the Board of Directors shall generally be held monthly except for the summer months July and August.
SECTION V - A quorum of the Board of Directors shall be required for the transaction of business at DAC Board Meetings. A quorum shall consist of a simple majority of the Board of Directors.
SECTION VI – Other general membership meetings may be called by any of the following,
1 – The
Chairman
2 – A majority of the Board of Directors
3 – Upon written application to the Chairman.
Such application shall be reviewed and acted upon within 60 days by the Board of
Directors.
ARTICLE VII
DUES AND CHARGES
Each member shall pay to the Treasurer dues and charges as may be determined by the Board of Directors.
ARTICLE VIII
COMMITTEES
SECTION I - The Chairman will be a member of and have the authority to appoint all committees including but not limited to;
1 - Finance
Prepare annual budget for presentation to the Board of Directors and is involved in the review of all financial affairs of DAC.
2 - Business Meetings
Making all necessary arrangements for monthly Board of Director meetings relative to time, location and programming.
3 - Nominating
Submitting nominations 30 days prior to the next annual meeting with a minimum of three members of DAC.
4 - By-Laws
Reviewing existing by-laws and frames any amendments thereto.
ARTICLE IX
AMENDMENTS
By-Laws may be altered or amended by a 2/3 vote of the members present at any membership meeting, provided that a written notice of the proposed amendments is given 30 days prior to the date of the meeting.